UiPath to Appian RPA Migration | 60+ Bots in 8 Months

OVERVIEW

To simplify its automation ecosystem and reduce recurring licensing costs, a leading North American insurance provider partnered with Yexle to migrate approximately 100+ production UiPath bots to Appian RPA. Using a pilot-first delivery approach, Yexle completed the end-to-end migration in eight months, successfully transitioning the entire bot estate while ensuring business continuity, knowledge transfer and a smooth production handover.

IMPACT

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Production bots successfully migrated

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Knowledge transfer and production handoff completed

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Complete migration from pilot to production

ABOUT THE CLIENT

The client is a leading North American insurance provider operating a large-scale RPA estate supporting core insurance operations. 100+ unattended bots handled critical business processes across the organization, built up over time on the UiPath platform.

CHALLENGE

High recurring UiPath licensing costs across a large RPA estate
Critical business processes depended on 100+ unattended bots supporting insurance operations
Existing automations contained undocumented business logic, legacy integrations, and evolving business requirements
Migration had to occur with minimal disruption to production operations

REQUIREMENTS

Migrate approximately 100+ production UiPath bots to Appian RPA

Preserve existing business functionality while modernizing the automation architecture

Re-engineered integrations across IBM Mainframe (PCOMM/TN3270), Microsoft email services, relational databases, web-based enterprise applications, and enterprise file systems

Establish migration standards, testing processes, and deployment governance

Deliver knowledge transfer and operational readiness for long-term client support

SOLUTION: BUILT ON APPIAN

Enterprise-grade bot orchestration using Appian RPA, providing centralized scheduling, execution management, monitoring, and exception handling

Modernized integrations across Microsoft Graph, enterprise databases, mainframe systems, web applications, and other enterprise platforms

API-first integration strategy where available, using RPA primarily for systems where APIs or modern integration mechanisms were unavailable

Reusable automation framework and common components for logging, error handling, notifications, credential management, and operational controls

BUSINESS VALUE DELIVERED

Reduced platform complexity by consolidating the automation estate onto a single enterprise platform

Lowered recurring licensing costs previously tied to the legacy RPA platform

Preserved business continuity throughout migration with minimal disruption to production operations

Left the client fully equipped to operate and extend the new platform independently

WHY YEXLE

Yexle delivered the full migration in 8 months with a team that validated its approach through a pilot before committing to enterprise-wide rollout, reducing the risk of disrupting bots supporting live insurance operations. The team specifically prioritized separating business logic from bot-specific implementation and rebuilding integrations through APIs wherever possible to ensure business functionality was preserved, not just replicated. That approach is what allowed a 100+ bot estate carrying years of undocumented logic to move to a new platform without disruption to core insurance operations.

Managing a costly or fragmented RPA estate of your own? Let's talk.

100+ Production Bots Migrated in 8 Months: Modernizing Enterprise Automation for a Leading North American Insurance Provider